AODS AND THE PPA MEDIA CONTACT

Please sign the Terms and Conditions below applicable to all Media Professionals and Volunteers. By signing this you agree to the terms and conditions of this contract. You also understand that you are contracted to both Acting Out Drama School (AODS) and the Professional Performance Association (PPA).

Last Update: 1st August 2024.

This contract is between Acting Out Drama School (AODS) and the External Professional Media Company or Individual (Photographer/Videographer) (hereinafter referred to as "Contractor"). This contract outlines the terms and conditions for services rendered, covering filming, photography, and/or media content production for AODS & PPA events, classes, or projects.

1. Scope of Services

The Contractor agrees to provide media services such as photography and/or videography services for designated events, productions, or projects as outlined in individual bookings and communication from AODS and PPA.
The specific details, dates, times, and locations will be mutually agreed upon in writing ahead of each project and may vary based on AODS scheduling.

2. Compensation

The Contractor’s fee for services will be confirmed in writing prior to each project. Payment terms will depend on the specific arrangement with AODS & PPA and may vary per project.
Payment Options:
- Direct Payment by AODS or PPA: AODS & PPA may compensate the Contractor directly for services rendered, with payment issued upon completion and receipt of an invoice.
- Volunteer Services: The Contractor may agree to provide services on a voluntary basis without monetary compensation. This arrangement must be agreed upon in writing before the start of each project.
- Direct Sales to Students: With prior approval from AODS & PPA, the Contractor may offer photos, footage, or media packages directly to students or their families. Any prices for these services must be agreed upon in advance by AODS & PPA. The Contractor will be responsible for setting up and handling all transactions directly with students or their families, independent of AODS & PPA.

3. Ownership, Rights, and Use of Content

All film, footage, photography, and media content (collectively “Content”) captured during this engagement remain the property of AODS & PPA. The Contractor shall not use, distribute, or share Content externally without prior written consent from AODS & PPA.
The Contractor may not use the Content for personal, commercial, or promotional purposes, including on social media, unless granted specific written permission by AODS & PPA.
AODS & PPA retains exclusive rights to all Content for promotional, archival, and educational purposes across all AODS & PPA platforms, including social media, website, and advertising material.

4. Social Media and Online Content

If authorised by AODS & PPA in writing, the Contractor may post approved Content on personal or professional social media accounts. The Contractor agrees to tag and credit AODS & PPA appropriately, ensuring AODS & PPA is represented in a positive light.
The Contractor will not post any unauthorised or inappropriate Content that could harm the reputation or privacy of AODS & PPA, its staff, students, or associates.

5. Insurance and PVG Requirements

The Contractor must hold and maintain adequate Public Liability Insurance throughout the duration of the contract and provide AODS & PPA with proof of this coverage.
The Contractor must possess a current Protection of Vulnerable Groups (PVG) certificate or disclosure for working with minors and vulnerable individuals. Proof of a valid PVG must be submitted to AODS & PPA before the start of any project involving minors.

6. Confidentiality and Data Protection

The Contractor agrees to handle all AODS & PPA Content, data, and personal information securely and in accordance with the General Data Protection Regulation (GDPR).
The Contractor will keep confidential all materials, information, and data related to AODS & PPA, its staff, and its students, and agrees not to disclose or use such information outside the context of the assigned project.

7. Safety and Compliance

The Contractor will comply with all AODS & PPA policies regarding safety, conduct, and child protection, including any additional guidelines provided during specific events or projects.
AODS & PPA reserves the right to review and adjust safety policies as required, and the Contractor agrees to comply with any updated requirements communicated by AODS & PPA.

8. Independent Contractor Relationship

The Contractor is engaged by AODS & PPA as an independent, freelance professional. This agreement does not create an employment relationship, and the Contractor is responsible for their own taxes, National Insurance, and any other legal responsibilities.
AODS & PPA is not liable for any injury, loss, or damage sustained by the Contractor during their work.

9. Force Majeure

The performance of services under this agreement is subject to alteration or cancellation by either party due to unforeseen events or causes beyond their control (e.g., Force Majeure or “Act of God”).

10. Modification and Severability

From time to time this contact may be updated. The date at which this update happens will be recorded and published on the webpage.
The Contractor is resposnible for checking updates prior to any engagement.