AODS AND THE PPA STAFF CONTACT
Please sign the Terms and Conditions below applicable to all Staff and Volunteers. By signing this you agree to the terms and conditions of this contract. You also understand that you are contracted to both Acting Out Drama School (AODS) and the Professional Performance Association (PPA).
1. I agree to the terms and conditions of this contract.
2. I understand I am hired as a coach (or volunteer) and not a professional artist, director, actor, or writer.
3. I have read and agree to comply with the Code of Conduct for Acting Out Drama School and PPA (AODS).
4. I have read the AODS and PPA Google folder documents, including our policy on Child Protection, Job Description, The Code, Rate of Pay Document, The Contract, Risk Assessments, First Aid Records, Frequently Asked Questions and The Best Practice Sharing Document and I agree to follow any guidelines and procedures accordingly and appropriately.
5. I am fully aware of all the varying rate of pays including extra rehearsal rates, show rates and I agree to them.
6. I understand that my hourly coaching rate for group classes includes but is not restricted to:
The Actual Class Time (coaching duration)
Arriving at least 10 mins before class to set up and welcome students
Preparation / Lesson plans / Script Editing / Evaluation Forms for Student Feedback at the end of each term (template examples here)
Staff Meetings and Communication which can be done via online, phone call, voice messages, text messages, in person etc)
Communication with students which is only permitted via the school email or in person at class
7. All payment INCLUDES VAT and AODS will not add VAT on top of the agreed payment rates.
8. I agree to identify potential emergency situations and adopt appropriate procedures if and when necessary.
9. I agree to work with AODS and PPA on a casual, freelance basis and I am therefore self-employed or working on a voluntary basis.
10. I agree that I am personally responsible for paying my own National Insurance contributions and Tax, and AODS or PPA will not be held accountable.
11. I agree that I am personally responsible for ensuring I have adequate Public Liability Insurance.
12. I agree that I am personally responsible for ensuring I have an adequate and up-to-date PVG.
13. I am fully compliant with the General Data Protection Regulation (GDPR) of the European Union, effective from 25th May 2018.
14. I agree to comply in all respects with the AODS and PPA Privacy Policy (which I have read here) and Specifically:
a. I will not make available to a third party out-with AODS or PPA any personal information on students or other AODS staff.
b. I will not use my private mobile phone, emails, Facebook, Instagram, Whatsap, Telegram, Signal and/or other social or chat media for any purpose related to AODS or PPA. I will only use AODS or PPA emails and AODS or PPA social media accounts, if I am given access.
c. If I am in a situation where I have to make a call from my private phone on AODS or PPA business, I will withhold my phone number.
d. I will not meet students out-with class, professionally or socially, under the banner of AODS or PPA.
e. When using a camera to capture photographic or video images during class, I will delete the images as soon as they have served their legitimate purpose. If I upload any images or videography to the AODS or PPA website or media channels for legitimate use and compliant with the AODS and or PPA Privacy Policy, I will delete the images from the camera as soon as they are successfully uploaded.
f. When using any photography, videography, comments or posts on my private social media accounts or groups, that relate to AODS or PPA or my work within the school , I will “tag” and connect AODS or PPA. I will never post anything negative or provocative relating to the school, projects, ethos, staff or students.
15. I agree that I will not approach, directly or indirectly, any student or former student of AODS or PPA with a view to providing similar or related services out-with AODS or PPA while working for AODS and PPA or within a period of two years from my leaving date.
16. I agree that I will not approach, directly or indirectly, any venue AODS or PPA currently teaches from with a view to providing similar or related services out with AODS or PPA while working for AODS and PPA or within a period of two years from my leaving date.
a. These venues are currently: Craigentinny Castle Community Centre in Meadowbank, Pleasance Theatre, Roxy Assembly Theatre, Murrayfield Parish Church, Mayfield Salisbury Church and the Augustine Centre at George IV Bridge. More may be added to this list after this contract has been signed.
17. I agree to ask the permission in writing of AODS or PPA should I wish to work with other Acting Schools or Public Speaking organisations who are in competition with AODS and PPA or who aim to offer similar services in Edinburgh or other areas that AODS or PPA operate in and the surrounding regions of these.
18. I agree to ask the permission in writing of AODS or PPA should I wish to work with any student or former student in any other services such as casting them in a show or hiring them.
19. I have full access to the Coaches folder where I can find all the relative information such as my Job Description, The Code, Rate of Pay, Zoom Account Information, The Contract, Risk Assessments and The Best Practice Sharing Document, as well as my registers and other essential information.
20. I agree to inform the director or administration team should I have issues accessing the Google folder called Coaches.
21. I agree not to bring anyone into my class or course without directors permission (for example, but not limited, to another coach, actor, photographer or friend).
22. I agree that I can not use any content created or captured during my time that relate to AODS or PPA (including but not limited to: photos, footage, scripts, graphics, art-work, class content, projects, course creation, online course creation and any type of work online or in person) in any form or method outside of AODS or PPA, without the permission of the director in writing.
23. I understand that if I am given access to the AODS or PPA social media accounts, it is under the above conditions and I will use these channels responsibly and in a way that promotes AODS and PPA in the best possible light.
24. I agree that as a key holder for AODS or PPA, I am fully responsible for keeping the key and the venue secure. I agree that when I leave I will turn off the room and corridor lights and ensure that the external doors are closed and locked. In the event that I lose the key, or the venue experiences a loss during my shift, I am financially liable.
25. I agree that I am fully responsible for my class and students. In the event that a student has not been to class for more than three consecutive weeks, I will inform the admin team.
26. I agree to follow “The Best Practice Sharing” guidelines for dealing with any challenging behaviour from any student, client or staff member.
27. I agree that if I am unable to make one of my classes, I am fully responsible for finding suitable cover. It is my duty to contact my cover coach at least a week before the cover date to check lesson plans are suitable and make sure my students learning experience will in no way be compromised. The time I spend finding cover and checking cover content is satisfactory is not payable to AODS or PPA. If I am unable to find suitable cover within AODS or PPA, I will provide the Director of AODS and PPA the CV, PVG and contact details of a suitable coach outside the company. When this happens, it will be my responsibility to pay the outside coach directly.
28. I agree that in the event a class is cancelled due to circumstances out-with the control of AODS and or PPA, I will not be paid for hours I did not work.
29. I agree that when I leave AODS or PPA, I will return all student records and all materials or items be longing to AODS or PPA on or before my last day. On my last day, I shall send my key via recorded delivery to the director or the administration team.
30. I understand that if I leave AODS or PPA, any content created or captured during my time that relate to AODS or PPA (including but not limited to: photos, footage, scripts, graphics, art-work, class content, projects and any type of work online or in person) remain the property of AODS and PPA and can not be removed or deleted. I also understand that I can not use these in any form or method, without the permission of the director in writing.
